Data Archive

Data Management Plan Checklist

The Odum Institute Data Management Plan (DMP) Checklist may be used during the creation of individual DMPs to ensure regulatory compliance with National Science Foundation guidelines.

Project Information

  • Date-range of data collection
  • Please provide a brief description of the focus of the research associated with the data being submitted

Policies

  • Please provide information regarding any requirements regarding this data as stipulated by the funding or partner organization(s) listed above
  • Please describe any institutional or research group guidelines regarding this data
  • Please note any additional requirements associated with the data being submitted

General Data Management Plan information

  • Date of DMP creation
  • Aims and purpose of DMP
  • Intended DMP audience
  • Is there another/previous DMP associated with this data?

Legal Guidelines and Requirements

  • Will the study collect any sensitive data?
  • Will data scrubbing be required to remove any such sensitive data?
  • Are there any copyright or licensing issues associated with the data being submitted?

Access, Sharing and Re-use of Data

  • Are you aware of any reasons which might prohibit the sharing and re-use of the data being submitted?
  • Are you required to make this data available?
  • When will the data being submitted be made available?
  • Will any restrictions or permission be required for accessing the data?
  • Have findings been published based on this data?
  • If not, will findings be published? Please provide the estimated date of publication
  • Is there an agreement regarding the right of the original data collector, creator or principal investigator to first use of the data?
  • Please provide details of any embargo periods associated with the data being submitted

Data Standards and Capture

  • Please describe briefly how the associated data types were created or captured
  • Which file formats were used?
  • Are there any issues you are aware of regarding the effects or limitations of these formats regarding the data being submitted?

Metadata

  • Please describe what metadata has been created for the data being submitted
  • How was the associated metadata created or captured?
  • Which file formats were used for the associated metadata?
  • Were specific standards applied during the creation of the metadata?
  • If so, which metadata standards were used and why?

Storage, Preservation and Management of Data

  • Please provide the specific storage volume of the data being submitted
  • Where is the data currently being physically stored?
  • What media/format(s) is being use for data storage?
  • Who is currently responsible for storage and maintenance of the data?
  • Is a long-term strategy currently being implemented for the maintenance, curation and archiving of the data?

Data Back-Up

  • How regularly is the data backed up at present?
  • Who is currently responsible for backing up data?

Security

  • Please describe access arrangements and data security management
  • Please detail any mechanisms in place for enforcement of permissions, restrictions and/or embargoes
  • Please describe any policy currently in place to ensure the proper disposal or transfer of any sensitive data
  • Please describe any other security issues

Review and Long-Term Management of Data

  • Are there any specific financial considerations which might impact the long-term management of the data?
  • How will this DMP be reviewed in order to ensure and demonstrate compliance?
  • At what interval will this DMP be reviewed?
  • Who will be responsible for the review(s)?

Appendices

  • For any attached documentation related to the data or the associated research